How to Provision Microsoft Teams Using Power Automate
Learn how to set up Microsoft Teams provisioning and approval workflows with Power Automate to stay in control of creation and prevent sprawl.
You can automate provisioning based on business rules in SaaS applications. Everything from creation to maintenance to removal. The automation is scalable across the cloud and environments, making it ideal for modern business demands.
With Azure AD, you can:
You can apply provisioning for use cases involving users, apps, and devices:
Collaboration is at the heart of Microsoft 365. That’s why Azure AD provisioning means applications are made available to support employees so they can work together. User identities can be governed on an ongoing basis, with API endpoints for automatically managing user provisioning.
Users can be provisioned into apps hosted on-premises or in VMs – without the need to open firewalls. Further efficiency gains come from users logging in using Single Sign-On for third-party software.
Azure AD offers self-service options for app provisioning, which you can utilize using the templates in the application gallery menu. You just need to check whether the associated licenses are available and whether users are assigned.
Legacy apps can also be supported, including those relying on SQL databases. The service uses the SCIM 2.0 protocol for automatic provisioning. If the app doesn’t have an automatic Azure AD provisioning connector, simply make an Azure AD Application Request.
You can also use Azure AD to provision devices at scale with bulk enrollment. Using the Windows Configuration Designer app, you can create a configuration package – which joins your devices to the Azure AD tenant and Intune.
Provisioning packages can be applied to devices via USB or by accessing a network folder.
Consider how Microsoft 365 services are interconnected. For example, when you create a team, a group is also created, along with related services such as SharePoint sites and mailboxes.
Office 365 provisioning reduces the complexity that comes with these challenges. Some of the ways include:
Provisioning helps you get projects – and end users – up and running quickly. Provisioning is done once per user and once per license, helping to simplify tenant admin and management.
When you create a pre-defined process, there’s less potential for inconsistencies or mistakes – for example, avoiding the risk of duplication through incorrect naming or labeling.
Larger organizations are likely to require multiple workspaces provisioned regularly. Some may require customization rather than simple “out of the box” importing. These challenges are magnified when you factor in the likelihood of users regularly joining or leaving during projects.
Pre-defined provisioning saves costs. There’s less need to develop, host, and maintain custom-built scripts and other one-off solutions requiring disproportionate resources. Admins can focus on adding strategic value instead of routine tasks.
Workflows can be provisioned to automatically remove user identities from SaaS apps when they exit the business.
A single set of policies mean a single source of truth for defining who can be provisioned. This also generates a trackable record for regulation-ready visibility and transparency.
Self-service is another central element of Microsoft 365. While this helps your organization stay productive, it can also mean your tenant can soon start to sprawl. Content and collaboration spaces can become duplicated and cluttered.
To prevent sprawl, you need to define a governance framework. The goal: To keep content streamlined, more easily audited, and surfaced to the right people at the right time. This should include establishing timescales and factoring in any industry requirements for expiry and renewal periods.
Here’s where an Office 365 provisioning policy acts as a crucial “middle path.” Helping your organization collaborate and be productive while securing your content and protecting your data.
Provisioning policies mean Cloud PCs can be automatically created and assigned with the appropriate rules and settings. If you try to assign a user who doesn’t have a Cloud PC license, provisioning won’t be possible.
Windows completes three crucial steps for Cloud PC provision. These are based on the provisioning policies you create, plus the Azure network connections involved:
Windows 365 now optimizes the Cloud PC user experience. If any of the below steps fail, provisioning will still succeed:
That’s it! Provisioning workflows are complete, and the user is assigned to their Cloud PC. It’s now a simple case of signing in and getting started.
The PnP provisioning engine means developers can remotely provision artifacts. Instead of a CAML/XML-based Feature Framework, it’s also possible to model and automate provisioning in test and production environments.
This opens the potential to sell customizations to different customers or to reuse templates across customer and project sites.
The introduction of tenant templates meant the engine’s capabilities were expanded to the tenant level. In other words, it became possible to configure the provisioning of teams, provision of Azure AD entries, and provision of taxonomy. Below you can find explanations and links to more provisioning-related information.
Site modeling can be done in the browser – columns, content types, list definitions, instances, and much more.
When you finish the design, export it into a provisioning template format. This can be in XML, JSON, or PnP file container format. You then have two methods to extract the template. One option is with Windows PowerShell, where you download and install PnP PowerShell cmdlets.
You can also use the CSOM/REST code. Simply create a development project using an environment such as Visual Studio. Then install the Core library.
You can use Power Automate to create Teams provisioning. Approval workflows can cover the process end-to-end, from requests to team creation:
Of course, building more provisioning workflows helps you understand what’s happening in your environment too.
When provisioning SharePoint sites, you can also assign metadata to created sites. This has immediate benefits around your information architecture. In the long run, you can connect insights and information Longer-term, bridging silos and supporting decision-making.
Naturally, your method for managing metadata implementation will depend on your use case.
You may want formal taxonomies, where you control and limit the terms used. This can also include tagging options for users to tag content with their chosen terms or phrases. You can also decide whether to apply rules globally across all sites or localized to specific sites.
The above should give you some insight into the many possibilities and advantages of provisioning. Set things up correctly, and you have a series of templates for success – however adaptable, scalable, and flexible your business needs to be.