Control sprawl in Microsoft 365
When kept under control, sprawl can be a good sign – it shows that your users are successfully adopting Microsoft 365 and its features.
But here’s the thing – if you use it without a clear purpose, Microsoft 365’s incredible flexibility in workspace creation can easily backfire. Users create duplicate workspaces, which end up unused and unstructured. Consequently, users increasingly work harder to find what they’re looking for, negatively affecting productivity.
Challenge: Lack of control over M365 workspaces
Cluttered tenant
Users often do not specify the purpose or sensitivity of their workspaces, leaving admins in the dark about which security measures and governance rules should apply to which workspace.
This could have grave results, as potentially confidential data is left unsecured and unchecked.
Overburdened IT
Your IT team may be forced to choose whether to adopt a zero-trust strategy and close self-service and risk receiving numerous IT tickets daily.
Or the IT team could allow everyone to do what they want – which results in other challenges, such as workspace overflow and data leakage.
Security threats
Even after project completion, external users will often remain in your tenant for an unspecified period, still able to access your sensitive data.
Accessing sensitive information happens instantly, and it’s hard to find out who’s behind it quickly, and the consequences can be expensive.
Solution: Microsoft 365 provisioning with Syskit Point
Syskit Point’s automated workspace creation lets you significantly reduce IT support tickets – making your IT team faster and more efficient.
You will be able to:
- Gain control over who can create new workspaces and under what conditions.
- Configure easy-to-use predefined templates for creating new workspaces, define your approval stages, and set up custom metadata.
- Allow your end users to see available workspace types across your organization and send access requests to join them – all from a single location. This avoids creating duplicates and prevents sprawl.
The Syskit Point advantage
With Syskit Point’s powerful automation on your side, your team can preemptively avoid and control sprawl.
They can quickly and easily achieve the following:
Create provisioning templates
Implement effective self-service
Enforce governance policies
Control the naming
Utilize review policies
