It takes time to manage the entire lifecycle of a workspace, apply policies, and detect potential issues, let alone do that for multiple workspaces. Due to the complexities of the process, IT teams are usually reactive and swamped with IT tickets, ultimately resulting in compliance risks and operational inefficiency.
Syskit Point helps you avoid clutter, control access, and keep your environment clean and secure:
Governance automations let you take workspace maintenance to a new level by giving you a powerful engine that automatically applies policies, sends tasks, and takes actions – all according to your rules.
The Security & Compliance Dashboard in Syskit Point centralizes the most important vulnerabilities and policy violations and lets you:
With Syskit Point you can easily set up policies that will help you automate governance, stay in control, and be able to track progress.
Setting up policies for the entire workspace lifecycle also helps you lift the manual burden from your IT team by empowering the content owners to do their part.
Here’s a breakdown of some of the policies:
Having at least 2 active owners is critical, so you can always have a backup for the primary person responsible for workspace management and administration.
Point automatically detects when teams and groups don’t have a predefined minimum number of owners. When this happens, existing owners will receive an email to do a review so they can assign additional owners.
If there are too many owners in teams and groups, Point will send the owners a notification and ask them to review ownership.
You can decide who is the true owner and remove the unnecessary ones.
Ownerless teams can slow down productivity and be a security threat.
You can automatically assign the last owner’s manager, ask members to suggest a new owner, or let the admins decide.
Depending on the data’s sensitivity, you can apply different policies to different groups and teams.
Ensure that guest users are reviewed periodically or whenever Point detects them as inactive.
Automatically remove the ones for which no one takes responsibility, leaving your environment secure and clean.
Strengthen your Microsoft 365 governance by making team, group, and site owners reliable governance partners with customizable and periodic access reviews and lifecycle management – because they have the best knowledge and insight about their resources.
The entire process takes just a few steps:
Your end users no longer need the IT team’s help to join workspaces.
Syskit Point’s access requests help streamline the workspace approval process and keep everything under control, introducing significant productivity benefits for both workspace owners and admins.
The Point Teams app gives your end users visibility across different workspaces and eliminates sprawl by preventing duplicate requests.
Your admins get a better workspace overview and bulk management options – all from a single location.
Whether you have just started planning to roll out Microsoft 365 Copilot to your organization or have already implemented it, it is essential to remember that Copilot operates on the principle of retrieving all the information that a user explicitly has access to.
To help you address the multiple issues that can arise from this, Syskit Point has several useful policies:
Too many members in a workspace may lead to more difficult access control and unsafe data access, and in the end result in a security risk.
The default maximum number of members policy limits it to 50 members per workspace, but you can adjust this number.
This situation is extremely delicate as it can easily lead to security breaches, administrative complexity, and uncontrolled access.
With this policy, you can easily find such workspaces and prevent oversharing issues by removing access for these groups. Just set up a rule and automation, and Point will handle this for you.
Detects users who have access to specific documents, folders, or other content but are not members or owners of that workspace.
The best practice is to share access within workspace members only, especially when a workspace is private and contains sensitive content.
Enable continuous enforcement of old and redundant versioning cleanup through the workspace lifecycle!
Prevent sprawl and ensure all data is properly archived or deleted when no longer actively needed with Syskit Point’s lifecycle management.
You can set up a policy that requests owners to manage and clean up their inactive workspaces regularly, controlling what they can decide to do with their inactive sites, teams, and groups:
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Features |
Syskit Point |
Microsoft 365 |
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Access reviews
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Only with AAD P2 or EMS license
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Microsoft Teams and Microsoft 365 Groups support
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SharePoint Online and OneDrive support
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N/A
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Membership recertification
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Sharing recertification
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N/A
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