Control Microsoft 365 with automated governance

Lifecycle management
Cloud collaboration can get messy. Manage resources from their creation to their end and take full control over creation, access, and cleanup.
Collaborative governance
Unstructured governance leads to inefficiency. Avoid this pitfall by enabling resource owners to do their part easily – and minimize those support tickets.
Efficient tenant
Detect inactive SharePoint sites, groups, and teams automatically and decide what happens with them with defined policies for keeping, deleting, or archiving data.
Policy automation
Take workspace management and maintenance to an entirely new level by automatically applying policies to all workspaces – regardless of how they were created.
Microsoft 365 workspace lifecycle

Enforce policies throughout the lifecycle

With Syskit Point you can easily set up policies that will help you automate governance, stay in control, and be able to track progress.

Setting up policies for the entire workspace lifecycle also helps you lift the manual burden from your IT team by empowering the content owners to do their part.

Here’s a breakdown of some of the policies:

  • Minimum number of owners

    Syskit Point Minimum number of owners M365

    Having at least 2 active owners is critical, so you can always have a backup for the primary person responsible for workspace management and administration.

    Point automatically detects when teams and groups don’t have a predefined minimum number of owners. When this happens, existing owners will receive an email to do a review so they can assign additional owners.

     

  • Maximum number of owners

    Syskit Point Maximum number of owners M365

    If there are too many owners in teams and groups, Point will send the owners a notification and ask them to review ownership.

    You can decide who is the true owner and remove the unnecessary ones.

     

  • Orphaned workspace cleanup

    Syskit Point Orphaned workspace cleanup M365

    Ownerless teams can slow down productivity and be a security threat.

    You can automatically assign the last owner’s manager, ask members to suggest a new owner, or let the admins decide.

    Depending on the data’s sensitivity, you can apply different policies to different groups and teams.

  • Guest user recertification

    Syskit Point Guest user recertification M365

    Ensure that guest users are reviewed periodically or whenever Point detects them as inactive.

    Automatically remove the ones for which no one takes responsibility, leaving your environment secure and clean.

Prevent oversharing and protect your digital environment

Whether you have just started planning to roll out Microsoft 365 Copilot to your organization or have already implemented it, it is essential to remember that Copilot operates on the principle of retrieving all the information that a user explicitly has access to.

To help you address the multiple issues that can arise from this, Syskit Point has several useful policies:

  • Workspaces with too many members

    maximum workspace members policy

    Too many members in a workspace may lead to more difficult access control and unsafe data access, and in the end result in a security risk. ​

    The default maximum number of members policy limits it to 50 members per workspace, but you can adjust this number.

  • Private workspaces shared with everyone

    oversharing control policy

    This situation is extremely delicate as it can easily lead to security breaches, administrative complexity, and uncontrolled access. ​

    With this policy, you can easily find such workspaces and prevent oversharing issues by removing access for these groups. Just set up a rule and automation, and Point will handle this for you.​

  • Shadow users

    Detects users who have access to specific documents, folders, or other content but are not members or owners of that workspace.​

    The best practice is to share access within workspace members only, especially when a workspace is private and contains sensitive content.

The Syskit Point advantage

Features
Syskit Point
Microsoft 365
Access reviews
Only with AAD P2 or EMS license
Microsoft Teams and Microsoft 365 Groups support
SharePoint Online and OneDrive support
N/A
Membership recertification
Sharing recertification
N/A