How to save time managing Microsoft 365

Managing Microsoft 365 can be time-consuming, especially if you’re working with Microsoft’s out-of-the-box solution. And there are a lot of answers on how to save time managing Microsoft 365.

For example, introducing automation will definitely save you time. Setting up proper governance will reduce IT tickets, and that alone will save you time in the long run. You could even move away from the effective but daunting zero-trust policy and set up collaborative governance. All of these will save time.

But, an often overlooked answer is visibility. The bane of existence for most IT admins is when you need to find or get to the bottom of something in Microsoft 365 ASAP, and with Microsoft’s out-of-the-box solutions, that’s complicated, to say the least.

Depending on the challenge, you need to go from one admin center to the next to find what you’re looking for and double-check your findings, just in case. Alternatively, you will spend hours looking for or creating a PowerShell script to get the job done.

Is it really that bad?

We know IT admins are in pain – our research clearly showed so. Our Impacts of digital transformation on IT admins report showed that the accelerated digital transformation we saw in the last few years has delivered quite a few strong blows to IT teams worldwide.

The following stood out as the top three challenges for IT admins:

•  work processes became more complicated (38%),
•  IT admins started working longer hours (37%),
•  and accordingly, their workloads have increased (34%).

And to put things more clearly, these challenges led to 70% of IT admins feeling symptoms of burnout in the last two years. So yeah, it is that bad, and any time-saving tool could be a lifesaver.

So, how can you save time managing Microsoft 365?

No matter the task you or your team have to complete in Microsoft 365, you will need to quickly and easily find what you’re looking for.

Whether you want to find out:

• Who has access to what? 
• What is your externally shared content? 
• How many external users do you have? 
• How many inactive licenses do you have? 
• How many orphaned and unused resources are there in your tenant?

And these are just the basic questions. If you want to dig deeper into some of them to get to the bottom of things and find out, for example, who did what, where, and when, you’re going to spend even more time digging for that information – most probably a lot of repetitive and time-consuming manual work.

This is the entire idea behind Syskit Point. It aims to save time managing Microsoft 365 and make cumbersome tasks easy for IT teams. Let us show you how.

How do you get complete visibility in Microsoft 365?

Centralization is key. The lack of centralized reporting in Microsoft 365 is one of the biggest hurdles to leveraging M365 to its fullest capabilities. This makes information discovery very complex and leads to process inefficiency.

With Syskit Point in your admin toolbelt, you can instantly solve the visibility issue because it displays your entire Microsoft 365 environment in a single web interface.

Syskit Point’s intuitive interface lets you immediately see all your users, structure, sharing, and resources across Microsoft Teams, Groups, OneDrive, SharePoint sites, and Power BI. And it lets you drill down into detailed reports on structure, memberships, permissions, and sharing with only a few simple clicks.

Check out our webinar that shows how Syskit Point gives you complete visibility into your entire Microsoft 365 inventory:

If you don’t have time to check out the entire webinar, in a nutshell, Syskit Point gives you quick insight into:

Workspace inventory – Instantly see the entire inventory structure for:

• Microsoft Teams 
• Microsoft 365 Groups 
• SharePoint sites 
• OneDrive 
• Orphaned resources 
• Inactive resources 

And then drill into any of the resources for more details.

The users – Learn the details you need about:

• The users in your environment 
• The newly added users in the past 30 days 
• External users, administrators, inactive users, and users with blocked sign-in 

And perform effective management actions from a single interface.

External collaboration – Gain insight into:

• External users 
• Sites with external sharing 
• Anonymous links 
• Sites with anonymous sharing 

You’ll get access to over 30 prebuilt reports that will help you stay on top and be aware of everything you need to know to achieve total visibility over your M365 estate.

How Coripharma saved 4 hours per day with complete visibility

Coripharma, a European-based pharmaceutical company, experienced rapid growth, which led to numerous challenges for the IT team in managing their Microsoft 365 estate.

They spent many hours each week checking user access on multiple sites across their tenant. After they started using Syskit Point as their Microsoft 365 governance and management platform, they managed to save administration time measurable in the annual work of half a person. 

They were able to get the job done much faster with Syskit Point’s central access overview, which you can’t get from Microsoft or SharePoint itself.

Full Microsoft 365 visibility for better productivity

Properly managing Microsoft 365 is time-consuming. Things happen fast, and if you want to quickly find what you need and manage Microsoft 365 effectively – so you get the most out of it – you need a reliable and efficient governance and management platform by your side.

With Syskit Point, you can better understand and explore your workspaces in fine detail. You can quickly drill down and check documents, user activities, or even explore your environment per user (external and internal) to understand what they have access to and manage their permissions directly from Point.