Modern workplace How to share your screen in Microsoft Teams – A complete guide September 8, 2022 By: Syskit team Last updated: May 19, 2023 4 min read By sharing your screen, you can visually communicate to someone anything that’s on your screen. Applications, files, whole desktop - here's how! Table of contents How to share your screen on Microsoft TeamsGovern, analyze, and audit your Microsoft 365 stack with Syskit Point Businesses and teams have adopted working remotely as a regular part of business, making remote collaboration tools like Microsoft Teams, Slack, and Zoom an indispensable part of the “office.” But, as more teams spend time working from home, remote collaboration on important projects becomes unavoidable. Teams need to use all the remote work tips and tricks to stay as productive as possible. The combination of video calling and screen sharing comes as close to replicating in-person collaboration as you’re likely to get today. By learning how to share your screen on Microsoft Teams, for example, you can visually communicate anything on your screen to someone. In this guide, we’ll cover how to share a screen in Teams. Whether it’s showing how to use some software or application, giving a presentation, replicating a bug, demonstrating a new feature or product, illustrating a solution, or even delivering training – screen sharing can drastically enhance and augment your collaboration over Microsoft Teams. How to share your screen on Microsoft Teams Step #1: Launch Microsoft Teams and join a meeting Step #2: Click on the Share icon in the call menu to launch your screen-sharing options Step #3: Pick a workspace you want to share Now, a quick explainer before we proceed. Microsoft Teams share-screen feature has the handy capability to allow you to select only specific interfaces to be shared. It will allow you to choose specific applications, desktop views, browser tabs, or even Microsoft Teams extensions to share. Let’s see it in action. So, when you click the share screen icon, it will open a section at the bottom of the screen where you can select one of the following options: Desktop – to show your computer’s desktop (everything that’s on your desktop, Screen#1 for the first monitor, Screen#2 if you have a second monitor). Window – to show a specific app that you currently have on the desktop (for example opened pages in Chrome, opened Teams application, Excel…). PowerPoint – to show your presentation. Browse – to find the file you want to show that is saved on your computer (as a PDF, images, documents). For some types of meetings, other options are available, such as Microsoft Whiteboard and Freehand by Invision. They are useful in collaboration because they allow participants to write, sketch, and draw on a shared digital canvas. Almost like you’re having a meeting in the office! To improve your presentations, check out these specific Microsoft Team app integrations that can provide special interactions with screen sharing. Step #4: Select a workspace to start sharing your screen When you start sharing your screen on Microsoft teams, you will see a red border around the shared media on some sharing options. That’s how you know which part of your screen you’re sharing and which one you’re not. The most common problem with screen sharing is when you choose Window as a sharing option and get confused why your teammates don’t see folders that you’re opening in another window. Well, that’s the perfect example of when to use Desktop as a sharing option. Just remember to close the windows you don’t want others to see. Depending on the device or type of meeting, you will see a ribbon telling you your screen is being shared and offering different options. If the ribbon disappears, just move your mouse to see it. You can allow another person in the meeting to take control of the screen so they can move their cursor and click on the screen you are originally sharing. Step #5: Stop presenting ends your screen sharing Govern, analyze, and audit your Microsoft 365 stack with Syskit Point We often link in-house documents and files mentioned through chats and meetings with our colleagues. “Oh, yes, here’s the document on that process I’ve mentioned!” – is common in meetings. It is so common that sometimes it can create security problems. Take good care of governance and visibility across your Microsoft 365 suite, so it doesn’t become a challenge as your business and the complexity of interactions grows. To help everyone from compliance managers to business users to Office 365 admins, Syskit Point provides a central point to manage your Microsoft 365 governance and security activities. Syskit Point helps you achieve full control across your Microsoft 365 stack! Whether it’s cutting down on tenant clutter by uncovering inactive resources, proactively managing users and access levels, or achieving full visibility across your Microsoft 365 suite. Discover, secure, and control M365 Manage your company’s Microsoft 365 ecosystem with Syskit Point, a scalable platform that will help you govern and secure your environment while giving you deep visibility into your entire inventory. Try for free Subscribe to our Newsletter Thank you for joining our community! Related Posts Modern workplace Enterprise Content Management in Microsoft 365: A complete guide Discover processes, methods, and tools for content management in Microsoft 365.… May 31, 2022 11 min read Modern workplace Microsoft Teams live events tips and tricks If you have run an event on Microsoft Teams Live Events, you may have come acro… September 4, 2020 12 min read Modern workplace Power BI Dashboards vs. Reports - which one should you use? 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