Microsoft Teams is a platform that brings together all of your workplace tools, apps, and services to deliver better results for you and your employees. The tool itself has many features for remote work that can advance your team’s productivity. Still, many users are unaware that this collaboration tool also supports integrations that can boost their communication and efficiency even more.
In this blog post, we’re going to break down the 15 best apps for Teams to help you upgrade your user experience and keep your team on track.
1. Polly – Get live feedback from your team
Polly is a survey app that lets you create surveys in your Microsoft Teams channel or group chat. It offers a simple way for your teammates to quickly vote on a specific question. The only thing you need to do is provide questions and answers, and Polly does the vote-counting analytics for you in real-time. Simply mention @polly to create and send your survey, and watch the results appear.
It also allows advanced options for extra customization like anonymity, scheduling, displaying or hiding results, and multiple votes. If you want to hear what your colleagues have to say, turn on comments, and an easy-to-use discussion board will appear. It can be used by any department to keep employees engaged with the company’s everyday activities such as – when to have a meeting or where to go for lunch? By adding the Polly tab, you can reach colleagues in context without distracting them from their tasks.
2. Trello – Organize & prioritize your projects
Trello is a project management tool whose boards, cards, and lists can help you to organize your projects in a flexible way. When added to Teams, you’ll be able to see all your boards directly from the app without having to go to a web browser. By integrating into Teams, you can see your Trello assignments, tasks, and notifications and have conversations about them. The process of adding a Trello app to your Teams is quick and easy as Trello comes as a default app for Microsoft Teams.
The app will send notifications when your team member creates or removes a card, assigns you to a specific card, and comments or adds an attachment to the card. That way, you ensure everyone is up to date without having to check for updates manually. Trello is a fun and free way to bring together project management and project collaboration without leaving the Microsoft Teams app.
3. Karma – Promote good behavior & habits
Karma is an app that allows you to give “kudos” to your team members. Using this app, employees can give each other karma points and move up the leaderboards. You can give kudos to a good reply in a thread or a particular post. That way, everyone is encouraged to work more efficiently and deliver faster. It is a bot that records small officially recognized encouragements and ‘thank you’s that usually aren’t verbalized.
Some of the use cases are teammates appreciation, micro-feedback, instant and long-term rewards, and performance tracking. Karma bot builds user-profiles and provides the team leaders with detailed insights, introducing a healthy competition that boosts efficiency. Using Karma, you can view a dashboard that can help you visualize the conducted statistics. That way, managers can review performance reports and create a more appreciative culture within the workplace.
4. Wiki – Create a central knowledge repository
The Wiki app comes as a default app for Microsoft Teams, which is included when you create a channel. This productivity app can be used as a dedicated workspace to keep notes for your team members within Microsoft Teams. It is a smart-text editor where you draft, edit, and chat all in one place. Using Wiki, you can store an easy how-to guide so everyone can follow basic rules and be up to date.
It presents a central, easily accessible location that comes in handy for FAQ. You can write down guidelines and best practices for a team and make their collaboration more productive. It is easily accessible, so you don’t have to go further into your documents and search for a specific article to share it with your colleagues. Instead of deleting this default app, find a creative way to use it.
5. ScrumGenius – Automate daily standups
ScrumGenius is an app that will automate your team status meetings. It is an easy way to automate your daily status meetings, weekly retrospectives, and one-on-one check-ins by running automatic check-ins and stand-ups. Every day at a set time, it asks team members a series of questions on what they accomplished yesterday, what their tasks are for today, and what blockers they encountered. ScrumGenius will then email a summary of the team’s results to team leaders, so they have a record of what happened each day.
The @scrumgenius bot collects the updates from your team, records the answers, produces useful statistics and summaries, and broadcasts live updates to your channel. It is a perfect solution for those who want to avoid unproductive meeting sessions.
6. AttendanceBot – Track & analyze work hours
AttendanceBot is an app that helps you track vacations, paid time off, employee shift planning, sick days, remote work, and hours. It is especially helpful for remote teams with simple ‘in’ and ‘out’ messages, clock in and out. It allows you to keep track of your work hours and export timesheets right within Microsoft Teams. You can track the time spent on specific projects and clients and visualize all data on a dashboard.
Just mention @attendancebot in messages like ‘PTO today’ or ‘Vacation from July 2 to July 9’. It will send your request for approval, notify you of its status, put it on your calendar, and set up vacation autoresponders. AttendanceBot takes care of attendance and leaves management without wasting your time while keeping you in the loop with your team members.
7. MURAL – Think & Collaborate visually
MURAL is an app that provides a digital workspace for visual collaboration. Using this app, teams can think and collaborate visually by quickly creating diagrams. This app integrates into your Microsoft Teams workspace by adding a custom tab, notification bot, and messaging extension. You can add a new MURAL or one template and multiple frameworks to your project channel and have your team participate in real-time.
If someone invites you to MURAL or mentions you, the bot will let you know by sending you a private chat message. If you’re having a conversation that requires a visual collaboration session, you can find and share a template right in the current conversation context by using the MURAL messaging extension. This app helps teams to work visually and efficiently by having all the tools for visual collaboration in one place.
8. MeisterTask – Increase Task Management Efficiency
MeisterTask is a collaborative application designed for task management of agile teams. The app helps team members to increase efficiency in day-to-day task management. It allows teams to brainstorm with mind maps that can eventually turn into the tasks assigned to specific team members or groups. With a simple design and built-in statistics and reports, it is easy to monitor specific project processes.
The app adapts to your needs as it offers a personalized dashboard and allows each teammate to have an overview of any open tasks, their tracked time, and notifications from other team members. Now, managers can automatically receive an email when some task gets moved to a specific column, and the team members stay in the loop with everyone else’s work.
9. SoapBox – Make Meetings More Organized
The SoapBox app helps you build a habit of running high-efficiency meetings where you and your colleagues can have meaningful conversations. It is made out of the idea that the best collaboration happens when everyone interacts in the same place. The main purpose of this app is to remove any meeting roadblocks that make meetings time killers.
The app allows you to add things to your meeting agenda and check them off as you go, meaning there are lower chances of going off-topic. You can now get nudged to add agenda items, get suggestions on discussion topics, and keep track with everyone’s next steps. You can archive closed items and carry over open ones to the next meeting. With SoapBox, meetings become more structured, efficient, and a good use of everyone’s time.
10. Adobe Creative Cloud – Easily Share Graphic Assets
The Adobe Creative Cloud app helps designers worldwide easily share their ideas, get feedback on their work, and keep up to date with all their tasks. With this integration, teamwork and creativity come together on the same platform. Now, sharing various graphic assets with other colleagues is quick and easy.
The Adobe Creative Cloud app depends on authentication through Adobe ID for certain features that allow users to access their secure account. With the app, you can pin your assets to the channel to get feedback via comments. For each action, you will get a notification delivered by the Adobe Creative Cloud bot. The app provides easy access to Creative Cloud files and libraries so you don’t need to leave the Teams app.
11. Health Hero – Create Well-Being Activities
Health Hero is an app created to level up well-being awareness and improve employees’ health while working from home. It allows teams of any size to create fun activities and challenge each other. Using this unique app, organizations can create interesting fitness challenges and compete in engaging and competitive leaderboards. The only thing they have to do is link their health tracking devices and start receiving activity points.
Health Hero is integrated with many popular fitness apps out there so that everyone can use it to improve their health. It provides an all-in-one dashboard experience where teams can compete against each other and capture activities via chat or media upload. The app is accessible from a browser, tablet, and smartphone. Health Hero brings team members together in a fun and healthy environment, which translates into more happy employees.
12. MailClark – Centralize Your Communication Tools
The MailClark app allows you to centralize all your communication tools from a single interface without the need to leave the Teams app. You can now engage your teams into messages management by having a smart shared inbox within the channel. In a smart inbox, manage your messages from various sources such as Outlook, Gmail, any IMAP, Facebook page, or Twitter account.
The app allows you to receive and send external messages from all your communication accounts without separately opening each of them. You can choose an assignee and keep track of your message statuses. This way, you will ensure continuity in conversations with your colleagues and that none of the external messages are left unread. It is especially helpful for customer support, marketing and sales, and recruitment teams, as it keeps everything organized in the same place.
13. SignEasy – Boost Your Paperwork
SignEasy is an app that allows you to sign important documents and request critical signatures directly within your Microsoft Teams app. With SignEasy, you don’t have to download any additional software to download different kinds of documents. You can simply sign documents of all formats like text, PDF, Word, Excel, JPG, PNG, and many more, without running various tools.
You can add a date, name, and any other annotation in the document while signing it. When requesting a signature, easily add the email addresses of the recipients to specify the order and a personalized message to point out any important information. You can guide your team members through the document by adding fields for each of the signers. This app is a perfect solution for all those documents demanding an immediate signature as it reduces any paperwork delays.
14. YouTube – Share Business-Related Videos
YouTube app integration within Teams allows you to search for specific YouTube videos directly from your Teams app. The YouTube app is often associated with procrastination at the workplace but integrated with Teams, it can help teams easily share links to business-related playlists and channels. One of the main use cases is staff training that the company doesn’t provide through internal resources.
With the app, you can search for videos using the built-in search bar, paste a link, share the result to the channel, or pin a video to the tab of the channel itself. It is a great option if you plan to refer to a specific video over again. The process of adding a YouTube app to your Teams app is quick and easy as YouTube comes as a default app for Microsoft Teams.
15. Qubie – Improve Your Leadership Skills
Qubie is an app that brings feedback from your team members and gathers the results in a simple and understandable way. The app includes many pre-built surveys related to topics such as effective remote work, team performance, or inspirational leadership. It helps you better understand where you can improve as a leader and immediately start working on those changes.
Based on your team’s feedback, Qubie suggests various recommendations and identifies areas for potential development. You can share results with everyone in your team so that each team member can suggest improvement initiatives. It is a great solution for team leaders to take control over future improvement direction and identify any possible roadblocks. With Qubie, create reports to know exactly which management skills you need to sharpen.
We’ve touched only 15 collaborative apps for Teams, but there is plenty more to discover if you want to maximize your team’s productivity with collaboration tools. To use Teams to its fullest advantage, we recommend you check out Microsoft Teams integrations options to simplify workflows, and get back to working smarter, not harder. Find a complete list of Microsoft apps and services available on the Teams’ apps website.
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