How to see everyone in Microsoft Teams Meeting? Use Large Gallery View

We have seen A LOT of questions regarding the Microsoft Teams Large Gallery View, so we thought it might be helpful to address it.

People complained that they are only able to see nine people or less in a meeting, even though there are more participating, while others can see everyone on the call. The question that keeps showing up is how to change the view to see all the people at once, similar to the gallery setting in Zoom.

In July 2020, Microsoft released a new update for Teams, which provides users with the ability to see more than nine people simultaneously when using the video conferencing options.

This new meeting option is available on a Mac or Windows computer and through the Teams app on Android and iOS.

Maximum Number of Participants in Microsoft Teams Gallery View

The Teams app uses a 7×7 grid format; thus, the maximum number of people you can see on a single screen has been capped at 49 participants. While this might not be enough for huge teams, it is a big step up from the previous limit of 9. Teams will display video streams for meetings with more than 49 members based on whether the camera is enabled and if the participant has contributed recently.

Microsoft’s video conferencing solution has the ability to host calls with up to 250 members, which is comparable to Zoom and Slack. If you’re interested, here’s a more in-depth Teams vs Zoom vs Slack comparison.

Views: Gallery, Large Gallery, Together mode

The gallery view is dynamic and adapts to the attendees with the video turned on and based on the contribution level. There are several different video layouts to choose from, depending on the size of the meeting and the number of participants you’d like to see on your screen at once – Gallery, Large Gallery, and Together mode.

By default, all meetings will be set to ‘Gallery’ layout, displaying participants in 2 x 2 or 3 x 3 grids. In case there are more than nine people attending, you will be able to change the layout to the “Large Gallery” view—the default view when you join a desktop or mobile meeting. If there are more than 49 people in the conference, Teams will prioritize the people who have their video turned on and those who are speaking the most.

For attendants who do not have their video turned on, the Teams app will show their profile picture or their initials if they haven’t added a photo.

Enable the Large Gallery View in Microsoft Teams

Step #1

Click on the ellipsis (…) button. This three-dot menu icon will be available in the top right corner of your screen if you are using a computer or if you are connecting using a mobile device; it will be centered at the bottom of your screen.

See everyone in Microsoft Teams Meeting Large gallery

Step #2

Choose Large Gallery View.

Note that this option is available when at least ten people have their cameras turned on. Also, if there is no one sharing their camera, the Large gallery feature won’t be selectable in the menu.

The Gallery View Microsoft Teams feature is a welcome shift in the software’s functionality; the recent updates have opened the door to video meetings with a better flow that allow contributions and productivity from a broader range of team members.
See everyone in Microsoft Teams Meeting Large gallery view
The new Gallery View in Microsoft Teams will also help clear up any misinterpretations, as the lack of facial expressions and body language can be a real dilemma for remote meetings.

Microsoft strives to make Teams the most reliable remote work tool in a COVID-19-struck world. To dive a little deeper into some recommendations, check our blog on how to improve your remote team’s productivity, it covers all angles.

If you want to know how your users utilize Microsoft Teams, you can do it with SysKit Point’s Microsoft Teams analytics reports. You can go over your team’s meeting habits in one centralized dashboard. To see it in action, schedule a demo.

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