During the last couple of months, you may have heard a lot about GDPR and you are probably aware that it is all about data classification, this is why we’ve created some impressive data classification and security features in version 7.3 that will help you in becoming GDPR compliant. In the meantime, we also rebranded SPDocKit, added even more features and released version 7.4. Here is a quick summary – try it now!
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Rebranding - SPDocKit has new look!7.4
Bye, bye SPDocKit whale. Few months ago we announced the new visual identity and rebranding of all our products and our company which were united under one brand – SysKit. You can read the backstory on these changes in the Rebranding Announcement blog post. This is why now SPDocKit has new logo, to join its family under this new look. User interface is also retouched and refreshed, we hope you will like it. SPDocKit – made with heart by the SysKit team!
Track Modified and Created Content7.4
Under the Content Usage reports you will find this new report called the Modified Content report. It will show you all newly created and/or modified documents for the given period in one place – you will see site collection title, item title and url, when was it created and when it was last modified.
Content usage reports in SPDocKit help you to keep track of your storage metrics, unmodified content, dead documents and content type usage. Use them to keep your environment clean and keep an eye on your storage usage.
Tagging Personal Data - GDPR Compliance7.3
You can easily add tags to sites, lists, folders, documents and site collections in your SharePoint structure in our Permissions Explorer. This will help you to highlight sensitive data visually and to classify objects. Please note that tags are customizable, so you can create as many as you need and name them whatever you want. This way you can easily label, for example, folders containing private and confidential information about employees or your company’s customers.
Audit Permission Changes7.3
The Permissions Audit Overview report lists all site collections and the number of permissions changes, if there were any. From here, you can drill down to see a complete log of all permissions changes (who changed what, the type of action, and object) on a specific site collection in a given time period. Knowing who has done which action might be crucial for security and your company’s regulatory compliance.
Always on Availability Groups Reports7.3
SQL Server Always On availability groups are a high-availability and disaster-recovery solution that helps you to keep your environment more stable for your users. From now, you can keep track of your Always On availability groups from SPDocKit Farm Explorer. Use these new reports to check the health of all availability groups, replicas, and databases.
New Wizard – Clone Object Permissions7.4
Until now you could use SPDocKit to clone permissions for users and groups and now we added a new option which allows you to easily copy permissions from one securable object to another in a couple of clicks. If the cloning action is performed between two different SharePoint site collections, both SharePoint Groups and Permission Levels can be recreated. This new cloning action is supported even between objects that belong to different web applications!
Grant Permissions Recursively7.4
When you decide to grant permissions to a particular user or a group this new management action will allow you to automatically grant permissions for everything in selected list or folder, even to items with unique permissions. This means that the principal will get the same permissions on all child objects, even if their permission inheritance is broken.
Enforce Security Rules - Turn On Auditing7.3
Another important aspect of GDPR is auditing and record management, knowing who has done what in your SharePoint environment. The built-in SharePoint audit feature allows you to track user actions across your site collections. SPDocKit comes with built-in queries that help you detect if auditing is turned on in the documents and items, or in the lists, libraries, and sites sections.
When you are done with examining and validating, you can go a step further and create a rule to configure auditing settings straight from SPDocKit to enforce security and regulatory compliance, because as we already said, you need to be able to track what is going on.
Comments in Farm Explorer and Snapshots7.3
To help you make farm administration more transparent, to help you with planning, analyzing and exploring farm configurations, we have added a new option: you can add a comment to any report in the Farm Explorer or Snapshots. Here are some examples of using comments: write additional information about report data, leave reminders for yourself or to your colleagues.
All of your comments can be included in the generated farm documentation file. They will relate to the relevant line in the report you commented. You can also summarize and see all the comments for a report, which helps you to jump from a comment quickly to the report where it has been inserted.