What is a SharePoint site?
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Each SharePoint site can be customized to meet the specific needs you need and has features such as document libraries, lists, calendars, workflows, customizable branding options, and more.
SharePoint sites come in different types, including team sites, designed for internal collaboration, which can be private by restricting content access only to that team, and communication sites, aimed at broadcasting information to larger groups, such as an entire organization or company.
What are SharePoint sites used for?
There are a lot of ways SharePoint sites are used. For example, your marketing department will use it to store various materials they’re working on, such as content drafts, video material, and photos for their day-to-day work. And they will also have a different SharePoint site where they share content such as presentations and research to share with everyone else in the company.
5 typical use cases for SharePoint sites:
Here are a couple of the most common SharePoint site use cases:
1. Document management and storage
SharePoint is really useful for storing content. It offers multiple useful features, such as version control, which lets you ensure that users access the latest versions of files. Permissions, on the other hand, help control access to sensitive information.
2. Team collaboration
Users can work together on documents in real-time, leveraging integrations with other Microsoft 365 apps like Microsoft Teams and OneDrive and share files, track tasks, manage calendars, and more.
3. Intranet and communication
Organizations use SharePoint Communication Sites as internal intranets to share company news, updates, policies, and events. They can be used to create portals or hub sites that provide an overview and links to multiple other relevant sites. Or they can even be used to create knowledge bases or wikis.
4. Workflow automation
SharePoint sites integrate with Power Automate giving you the option to use them to automate common business processes, such as approval workflows, notifications, and task assignments.
5. Collaboration with external Users
SharePoint allows secure collaboration with different types of external users by providing them with controlled access to specific files and content only.