Control sprawl in Microsoft 365 When kept under control, sprawl can be a good sign – it shows that your users are successfully adopting Microsoft 365 and its features. But here’s the thing – if you use it without a clear purpose, Microsoft 365’s incredible flexibility in workspace creation can easily backfire. Users create duplicate workspaces, which end up unused and unstructured. Consequently, users increasingly work harder to find what they’re looking for, negatively affecting productivity. Try for freeSchedule a demo Challenge: Lack of control over M365 workspaces Cluttered tenant Users often do not specify the purpose or sensitivity of their workspaces, leaving admins in the dark about which security measures and governance rules should apply to which workspace. This could have grave results, as potentially confidential data is left unsecured and unchecked. Overburdened IT Your IT team may be forced to choose whether to adopt a zero-trust strategy and close self-service and risk receiving numerous IT tickets daily. Or the IT team could allow everyone to do what they want – which results in other challenges, such as workspace overflow and data leakage. Security threats Even after project completion, external users will often remain in your tenant for an unspecified period, still able to access your sensitive data. Accessing sensitive information happens instantly, and it’s hard to find out who’s behind it quickly, and the consequences can be expensive. Solution: Microsoft 365 provisioning with Syskit Point Syskit Point’s automated workspace creation lets you significantly reduce IT support tickets – making your IT team faster and more efficient. You will be able to: Gain control over who can create new workspaces and under what conditions. Configure easy-to-use predefined templates for creating new workspaces, define your approval stages, and set up custom metadata. Allow your end users to see available workspace types across your organization and send access requests to join them – all from a single location. This avoids creating duplicates and prevents sprawl. Learn more Syskit Point’s provisioning The Syskit Point advantage With Syskit Point’s powerful automation on your side, your team can preemptively avoid and control sprawl. They can quickly and easily achieve the following: Create provisioning templates Create multiple provisioning templates with different approval scenarios for your end users to choose from when creating new workspaces. Implement effective self-service Introduce managed self-service to enable new workspace creation on demand with a strictly defined approval process. Enforce governance policies Define who can see and use each template, require additional metadata, and enforce governance policies for workspace creation. Control the naming Impose naming conventions for all newly created SharePoint sites. Utilize review policies Set a periodic review policy for content owners with external sharing in their workspaces – confirm whether the specified level of sharing is okay and change or remove it if not. Fast, responsive, helpful, friendly, and open for suggestions – that’s how I would describe the Syskit team. And the tool – works flawlessly from day one, giving us great governance and security benefits for our Teams! Robert Preskar Head of IT projects, ERP, and digitalization at Rimac Group Read the case study Prevent sprawl and secure your tenant Automate the workspace creation process, avoid workspace overflow, and establish control – with less effort. You’re just a few quick steps away from getting a 100% real experience of powerful Microsoft 365 sprawl control. No credit card is required, and it only takes a few minutes to start. Try for free