Office 365 Governance Automation

Strengthen up the company’s Office 365 governance by making Microsoft Teams, Microsoft 365 Groups, and site owners reliable governance partners.

Schedule periodical access reviews and lifecycle management to ensure that owners review all users and inactive resources. The entire process takes a few steps:

1. An admin specifies the task: what resources to govern and how often
2. Owners receive an automated email request to perform an action
3. Any owner of a particular resource does the task in a simple Point interface
4. An admin sees the progress of each active task and gets a detailed report on all review task activity
5. Owners receive reminders to complete their tasks

Audit your sensitive content with automated access review. Lift the burden from your IT team and delegate the responsibility to the ones with the best operational knowledge – content owners!

Apply multiple policies designed to fit your access governance needs. Define:

• Where: Specific sites, Microsoft Teams, Microsoft 365 Groups, and OneDrive accounts
• Who: The owners responsible for the review
• What: Memberships, all content, or external sharing
• How often: Every month or less frequently.

Request an instant access review to investigate potential security breaches.

Have a clutter-free tenant! Use Point’s lifecycle management to automatically detect inactive SharePoint sites, Microsoft 365 Groups, and Microsoft Teams.

Set up a policy that requests owners to manage their inactive resources regularly. Have tight control of what they decided to do with their inactive sites, teams, and groups:

• Keep – the resource is renewed.
• Delete – the resource is deleted from Office 365.
• Archive – the resource stopped being available to its members.

Point detects when teams and groups don’t have a predefined minimum number of owners. It will send an email to existing owners for a review so they can assign additional owners.

If there are too many owners in teams and groups, Point will send owners a notification and ask to review ownership. You can decide who is the true owner and remove the unnecessary ones.

You can automatically assign the last owner’s manager, ask members to suggest a new owner, or let admins decide. Depending on the data’s sensitivity, apply different policies to different groups and teams.

Ensure that guest users are reviewed periodically or whenever Point detects them as inactive. Automatically remove the ones that no one takes responsibility for, leaving your environment secure.