What are Workspace Reviews?
A Workspace Review is a key governance feature designed to keep your Microsoft 365 environment secure, compliant, and well-managed. Unlike traditional access reviews, they expand oversight to include privacy, sensitivity, and other governance policies using smarter, recommendation-driven tasks. They help you to:
- Reduce Risk: Control sprawl and prevent oversharing.
- Automate Maintenance: Delegate simple review tasks to workspace owners.
- Improve Compliance: Enforce organizational policies automatically.
- Get AI-Ready: Build a secure foundation for AI utilization.
Start with pre-built templates or build a policy from scratch. With full control over scheduling, including one-time or monthly recurrence and manual triggers for testing, you save time and stay focused.
Set membership, sharing links, everyone access, sensitivity, privacy, and inactivity reviews according to your company or industry compliance requirements.
Owners receive a single task via email. No searching, no confusion. We guide them with a modern interface featuring real-time updates, in-progress indicators for long-running actions, and built-in tooltips.
They can even start a Teams chat with co-reviewers directly from the task.
Track more than just “complete” or “incomplete.” Our Insights Dashboard captures every action performed, giving you detailed metrics on what was actually done.
See exactly which guest was removed or what type of sharing link was deleted to demonstrate the impact of your work.
Workspace Reviews in 3 Simple Steps
Syskit Point streamlines the entire process into a simple, three-step flow that gives admins full control while providing a guided, frustration-free experience for workspace owners.
Start with pre-built templates or build a policy from scratch. With full control over scheduling, including one-time or monthly recurrence and manual triggers for testing, you save time and stay focused.
Set membership, sharing links, everyone access, sensitivity, privacy, and inactivity reviews according to your company or industry compliance requirements.
Owners receive a single task via email. No searching, no confusion. We guide them with a modern interface featuring real-time updates, in-progress indicators for long-running actions, and built-in tooltips.
They can even start a Teams chat with co-reviewers directly from the task.
Track more than just “complete” or “incomplete.” Our Insights Dashboard captures every action performed, giving you detailed metrics on what was actually done.
See exactly which guest was removed or what type of sharing link was deleted to demonstrate the impact of your work.
Go Beyond Access Reviews
Control more than just SharePoint and Teams user permissions. Workspace Review provides a comprehensive health check for the entire workspace lifecycle, automatically detecting and flagging policy violations so they can be resolved.
- Enforce Ownership Policies: Ensure every workspace has the right number of owners—no more, no less—to prevent orphaned resources and maintain clear accountability.
- Manage Workspace Lifecycle: Automatically identify inactive workspaces and empower owners to make a simple, one-click decision to keep, archive, or delete them, effectively combating sprawl.
- Sensitivity and Privacy Labeling: Routine reviews of privacy and sensitivity are critical for catching security risks that emerge as workspaces evolve, keeping them both secure and functional for your teams.
Full Command and Control for Admins
Workspace Reviews give you the ultimate flexibility and control over your governance strategy. The intuitive policy engine allows you to:
- Deploy with Precision: Configure unique start dates and recurrence schedules for different policies, tailoring your approach to different business units or risk levels.
- Test with Confidence: Manually trigger any review on-demand to test your policies and workflows without waiting for a scheduled run.
Measure What Matters. Prove Your Impact to Stakeholders
The Insights Dashboard turns your hard work into a clear story of risk reduction, giving you the concrete metrics you need to demonstrate the true ROI of your governance strategy.
Gain insights into:
- Granular, Action-Oriented Metrics: See exactly what actions were performed during each review, from the removal of a specific inactive guest to the cleanup of an expired “anyone” link.
- Clear Proof of Risk Reduction: Translate individual actions into a high-level narrative. Confidently show leadership the tangible reduction in security risks and compliance gaps across your environment over time.
Build the Foundation for Safe AI Innovation
Workspace Review provides the critical capabilities to prepare your organization for successful AI adoption.
- Create a “Single Source of Truth”: By systematically removing outdated resources, inactive users, and excessive permissions, you ensure your AI tools are learning from and acting on high-quality, reliable data.
- Enforce “Need-to-Know” Access: Apply strict access controls, sensitivity and privacy labels at scale, guaranteeing that AI operates within the same secure boundaries as your users.
Syskit Point is a must-have for organizations looking to simplify M365 governance while enhancing security and compliance.
Elton Kuttschreuter DevOps Lead Engineer
