Workspace Reviews in 3 Simple Steps
Syskit Point streamlines the entire process into a simple, three-step flow that gives admins full control while providing a guided, frustration-free experience for workspace owners.
Workspace Reviews
Control Permissions and Secure M365 with Workspace Reviews
Syskit Point ends the manual grind of checking permissions and chasing down owners. Go beyond access reviews and empower your team to fix oversharing risks, so you can finally focus on what matters.
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Is Uncontrolled Sharing Putting Your Business at Risk?
Forgotten links, lingering external users, and unchecked permissions can silently expose your sensitive data. Without constant vigilance, these gaps grow unnoticed until it’s too late.
Oversharing and Sprawl
As your digital workspace grows, it’s easy to lose track of who has access to what. Forgotten sharing links and old guest accounts become silent, high-risk security threats.
Wasted Hours on Manual Work
IT teams are trapped in a reactive cycle of exporting reports and chasing down information. This manual grind pulls you away from strategic work and wastes valuable time.
Impossible to Prove Your Impact
After all the effort, you have no clear metrics to show for it. You can’t measure risk reduction or demonstrate the value of your governance program to leadership.
Compromised Security
All these challenges lead to one outcome: a false sense of security. Your environment remains exposed to risks leaving you vulnerable to compliance failures and security violations.
What are Workspace Reviews?
A Workspace Review is a key governance feature designed to keep your Microsoft 365 environment secure, compliant, and well-managed. Unlike traditional access reviews, they expand oversight to include privacy, sensitivity, and other governance policies using smarter, recommendation-driven tasks. They help you to:
- Reduce Risk: Control sprawl and prevent oversharing.
- Automate Maintenance: Delegate simple review tasks to workspace owners.
- Improve Compliance: Enforce organizational policies automatically.
- Get AI-Ready: Build a secure foundation for AI utilization.
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1. Configure from Scratch or Use Prebuilt Templates
Start with pre-built templates or build a policy from scratch. With full control over scheduling, including one-time or monthly recurrence and manual triggers for testing, you save time and stay focused.
Set membership, sharing links, everyone access, sensitivity, privacy, and inactivity reviews according to your company or industry compliance requirements.
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2. A Guided Experience for Owners
Owners receive a single task via email. No searching, no confusion. We guide them with a modern interface featuring real-time updates, in-progress indicators for long-running actions, and built-in tooltips.
They can even start a Teams chat with co-reviewers directly from the task.
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3. Monitor Progress and Prove Your Impact
Track more than just “complete” or “incomplete.” Our Insights Dashboard captures every action performed, giving you detailed metrics on what was actually done.
See exactly which guest was removed or what type of sharing link was deleted to demonstrate the impact of your work.
Go Beyond Access Reviews
Control more than just user permissions. Workspace Review provides a comprehensive health check for the entire workspace lifecycle, automatically detecting and flagging policy violations so they can be resolved.
- Enforce Ownership Policies: Ensure every workspace has the right number of owners—no more, no less—to prevent orphaned resources and maintain clear accountability.
- Manage Workspace Lifecycle: Automatically identify inactive workspaces and empower owners to make a simple, one-click decision to keep, archive, or delete them, effectively combating sprawl.
- Sensitivity and Privacy Labeling: Routine reviews of privacy and sensitivity are critical for catching security risks that emerge as workspaces evolve, keeping them both secure and functional for your teams.
Full Command and Control for Admins
Workspace Reviews give you the ultimate flexibility and control over your governance strategy. The intuitive policy engine allows you to:
- Deploy with Precision: Configure unique start dates and recurrence schedules for different policies, tailoring your approach to different business units or risk levels.
- Test with Confidence: Manually trigger any review on-demand to test your policies and workflows without waiting for a scheduled run.
Measure What Matters. Prove Your Impact to Stakeholders
The Insights Dashboard turns your hard work into a clear story of risk reduction, giving you the concrete metrics you need to demonstrate the true ROI of your governance strategy.
Gain insights into:
Build the Foundation for Safe AI Innovation
Workspace Review provides the critical capabilities to prepare your organization for successful AI adoption.
- Create a “Single Source of Truth”: By systematically removing outdated resources, inactive users, and excessive permissions, you ensure your AI tools are learning from and acting on high-quality, reliable data.
- Enforce “Need-to-Know” Access: Apply strict access controls, sensitivity and privacy labels at scale, guaranteeing that AI operates within the same secure boundaries as your users.
Discover how Syskit Point’s governance has helped Lotus Cars reduce compliance issues by 40%.
Talk to us and take the first step toward simpler, smarter Microsoft 365 governance.