What is a SharePoint access request?
An access request is a process in which users request permission to access a restricted resource, such as a SharePoint site, Microsoft 365 group, or a private Team.
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You can think of SharePoint access requests as a knock on the door that you cannot open. They are a tool that helps end users get access to a resource they currently cannot access while also maintaining overall security and compliance.
How to request access to a SharePoint site or a document?
When a user attempts to access a SharePoint site or document they do not have permissions for, SharePoint will display an access denied page with an option to request access. The user can enter a message explaining why they need access, and the request is sent to the site owner or administrator for approval.
How SharePoint access requests work
- A user attempts to access a resource they do not have permission to view.
- SharePoint displays an access denied page with a Request access option.
- The user submits a request, optionally including a justification message.
- The site owner or designated approver receives an email notification.
- The approver either grants access (with a specific permission level) or declines the request.
- The user receives an email notification with the outcome.
Why SharePoint access requests matter
Access requests provide a governed, traceable process for expanding access to SharePoint resources, helping organizations maintain security while enabling users to get the access they need efficiently.
