What’s New – 7.3

February 2018

During the last couple of months, you may have heard a lot about GDPR and you are probably aware that it is all about data classification, this is why we’ve created some impressive data classification and security features in version 7.3 that will help you in becoming GDPR compliant. Try it now!

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Tagging Personal Data - GDPR Compliance7.3

With GDPR knocking on our doors, we wanted to create a feature that will help you keep track of SharePoint objects containing personal and sensitive data. Therefore, we created the Tags for Permissions Explorer!

Tags in Permissions Explorer - Easily add tags to your SharePoint objects to classify them and highlight sensitive or personal data visually.

You can easily add tags to sites, lists, folders, documents and site collections in your SharePoint structure. This will help you to highlight sensitive data visually and to classify objects. Please note that tags are customizable, so you can create as many as you need and name them whatever you want. This way you can easily label, for example, folders containing private and confidential information about employees or your company’s customers.

Enforce Security Rules - Turn On Auditing7.3

Another important aspect of GDPR is auditing and record management, knowing who has done what in your SharePoint environment. The built-in SharePoint audit feature allows you to track user actions across your site collections.

Audit Queries in SPDocKit- You will get a report that will show you the name and URL of a site collection, and which events are turned on to be tracked

SPDocKit comes with built-in queries that help you detect if auditing is turned on in the documents and items, or in the lists, libraries, and sites sections. You will get a report that will show you the name and URL of a site collection, and which events are turned on to be tracked for each site collection.

Audit Permission Changes7.3

The Permissions Audit Overview report lists all site collections and the number of permissions changes, if there were any. From here, you can drill down to see a complete log of all permissions changes (who changed what, the type of action, and object) on a specific site collection in a given time period. Knowing who has done which action might be crucial for security and your company’s regulatory compliance.

Comments in Farm Explorer and Snapshots7.3

To help you make farm administration more transparent, to help you with planning, analyzing and exploring farm configurations, we have added a new option: you can add a comment to any report in the Farm Explorer or Snapshots.

Here are some examples of using comments:

  • Write additional information about report data or note some extra settings that are currently maybe not in a report, or to clarify why something is set up this way so you will remember when exploring the next time.
  • Leave reminders for yourself or note the next steps to do.
  • If there is more than one SharePoint administrator in your organization who uses SPDocKit. Leave your colleagues a note to clarify why something has changed or was set up this way.

Add a comment to any report in the Farm Explorer or Snapshots

All of your comments can be included in the generated farm documentation file. They will relate to the relevant line in the report you commented. You can also summarize and see all the comments for a report, which helps you to jump from a comment quickly to the report where it has been inserted.

Always on Availability Groups Reports7.3

SQL Server Always On availability groups are a high-availability and disaster-recovery solution that helps you to keep your environment more stable for your users. From now, you can keep track of your Always On availability groups from SPDocKit Farm Explorer. Use these new reports to check the health of all availability groups, replicas, and databases.

This means that the SPDocKit farm documentation file will include these groups. When exploring farm topology, the Always On availability groups will be shown, and when comparing farms, you will be able to compare these settings also.