What’s new – 19.0.

Enforce At Least Two Owners ^19.0.

Once Syskit Point detects a team with less than two owners, it asks the current sole owner to assign a new one to help them manage the team. If no one takes responsibility for the non-compliant team, Point offers a set of escalation measures to minimize administrative tasks.

These measures such as auto-archival, auto-deletion, or delegation to a higher instance can help you ensure that your teams are well-governed without manual intervention.

Enforce a Maximum Number of Owners ^19.0.

Detect all teams and groups with too many owners and ensure that all unnecessary ones are removed. Delegation to higher instances, such as managers and admins, as well as an automated removal action, can help you keep your teams in compliance with these governance policies.

Depending on the group and team type and purpose, you can define different rules for a maximum number of owners and apply accordingly.

Clean Up Orphaned Workspaces ^19.0.

If a team ends up ownerless, no one is left to ensure data safety, collaboration, and proper membership management. This is where the new governance workflow jumps in by automatically assigning the last owner’s manager, asking members to suggest a new owner, or letting admins decide who should be a new owner.

Depending on the data’s sensitivity, you can create and apply different policies to different groups and teams to keep your environment free of orphaned teams.

Recertify Your Guest Users ^19.0.

With a new guest user recertification workflow, ensure that guest users are reviewed on a periodical basis or whenever Point detects them as inactive. The newest version brings automated removal of guest users that no one takes responsibility for, leaving your environment completely secure.

Simpler External Users Reporting ^19.0.

See which sites and how many of them have external users immediately on the main Sites overview. When generating an external sharing report, Point will help you prefilter the sites that have external users detected.

If you want to focus only on File and Page Activities or Site Permissions Changes related to external users, you can do it with updated filters for Audit log reports. The same is possible for the User Activities report if you are interested in external sharing activities.