Microsoft Copilot readiness

Microsoft Copilot will help end-users create new content quickly, but it will also have a great impact on IT admins when considering security and governance. Syskit Point can help prepare your organization for Microsoft 365 Copilot with easy management of user access and permissions, and ensure your environment aligns with the operational demands of the Microsoft Copilot implementation.

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Microsoft Copilot security risks

Copilot has access to all the content that a user has permission to. Overshared and sensitive data can unknowingly be accessed and used by Copilot, creating a large security risk.

Stale and redundant data

Copilot can have access to old and redundant data and can present that information as fact. This creates misleading and inaccurate content.

Permissions management

IT teams should review user permissions before they assign a Microsoft Copilot license to ensure users have access to the right content.

Challenge: Information governance and control of GenAI

Using Microsoft Copilot can expose content and sensitive data in your organization, both internally and externally. Information that is unprotected and overshared can be easily accessed through Copilot and can pose a serious security threat.

Data sprawl and poor information management before Microsoft Copilot implementation can lead to many Copilot challenges by providing old or incorrect results. Many organizations do not have proper content lifecycle management procedures in place to deal with stale and redundant content.

Solution: Review sharing links and protect your data

Quickly assess all sharing links across your environment. Including company wide and anonymous links.

Syskit Point gives you the ability to easily manage sharing links, limiting content oversharing, and ensuring sensitive data is shared appropriately and Copilot uses only the content it’s supposed to.

With Syskit Point, you can:

Remove multiple sharing links, including anonymous links and company wide shared links.
Prevent specific users from using external links.
Stop internal and external file sharing from OneDrive.
Remove group, site, or team guest users.
Detect shadow users, private workspaces share with everyone, workspaces with too many members.

See Syskit Point report examples.

Perform Copilot readiness assessment

Syskit Point comes with a set of governance policies to help you prevent oversharing and protect your digital environment. Use various automations and cleanup options to solve vulnerabilities which you can easily find in a central place – on our Security and Compliance dashboard.

Private Workspaces Shared with Everyone policy – detects sharing of private workspaces with large groups which is extremely delicate as it may lead to issues such as security breaches, administrative complexity and uncontrolled access. You can set up Point to solve these issues for you automatically!
Workspaces with Too Many Members policy
Shadow Users policy

Use our Copilot Readiness dashboard as a checklist where we sum up all the things you need to keep an eye on and take care of before going forward with your organization’s Microsoft Copilot implementation. Use it to dig deep and take actions to minimize Microsoft Copilot security risks.

Real-time and detailed Microsoft 365 reports

Syskit Point gives you a tenant-wide view or you can choose individual workspaces to report on. You can instantly generate and export the reports you need, and perform management actions in bulk straight from the reports.

Group access report
The Group Access report is essential for curbing Microsoft Copilot security risks by managing and minimizing the risk of oversharing information and helps prepare for Copilot by enabling IT Teams to quickly assess and mitigate any potential oversharing with large groups. This report:
- Provides insight into where particular group’s have access to across the entire environment.
- Helps identify where oversharing might be occurring.
- Enables immediate interventions from the report and remove access in bulk.
User access report
The User Access Report is a vital tool that will help prepare your organization for Microsoft Copilot by ensuring that users have the appropriate access levels before being granted Copilot licenses. Using the User Access report, IT teams can:
- Perform in-depth analysis of user permissions and memberships, identifying potential oversharing risks.
- Get up-to-date information on user permissions.
- Understand details whether permissions are given directly or through groups, offering a full view of access levels.
- Immediately remove user access for one or multiple workspaces in bulk, directly from the report.
Sharing links report
The Sharing Links Report is crucial for preparing environments for Copilot by offering real-time insights and direct actions to remove risky sharing links, such as anonymous and company-wide links, in bulk. IT teams can:
- Locate all files and folders shared via links in real-time, providing a comprehensive view of all shared content.
- Utilize filters and search to target specific types of workspaces, link types, or specific sites.
- Remove specific or multiple sharing links in bulk from within the report, enhancing efficiency and security.

Ensure users have appropriate access

Syskit Point lets you view and manage memberships and permissions across Microsoft 365 – all from a single platform.

Save time when applying a Copilot license by acting in real-time when you need to make access changes due to oversharing.

Syskit Point lets you easily:

Grant, remove, copy, transfer, or edit user access.
Add and remove admins and owners in bulk.
Change admin access.
Manage and detect content with unique permissions.
Restore permissions inheritance for multiple files and documents at once.

Govern Copilot with access reviews and lifecycle management

Eliminate day to day monitoring and strengthen your Microsoft 365 governance by making team, group, and site owners reliable governance partners.

Customize and schedule periodical access reviews and lifecycle management with Syskit Point. This allows owners to regularly review user access to their workspaces and archive or delete the inactive ones, minimizing the risks of oversharing and outdated content on a large scale.

The Syskit Point advantage

With Syskit Point in your toolbelt, you can prepare for Copilot and keep your tenant secure as users increasingly utilize the power of AI.

Syskit Point’s robust reporting, permissions management, and governance features helps minimize the risks of oversharing and outdated content on a large scale.

Prepare for Copilot

Ensure that Microsoft 365 Copilot has access to the right data. With Syskit Point, you can minimize oversharing and widely accessible content. You can evaluate existing sharing links and set up alerts for sharing activities and privacy changes.

Check user permissions

Before you assign any Microsoft Copilot licenses, you should review all user permissions. Syskit Point lets you easily detect which users, groups, and external collaborators have access to your data, down to the file level.

Automations and policies

Use Syskit Point as a continuous monitoring solution that uses policies to enforce correct workspace setup, sharing settings, provides real-time alerts, automatically removes obvious oversharing and identifies inactive content and workspaces.

Continuous access review

IT teams should include workspace owners to ensure that access to content is regularly re-certified. With Syskit Point you can establish regular access reviews and set up rules to ensure new workspaces are being reviewed.

Lifecycle management

Prevent Microsoft Copilot in misleading end users by confidently providing information it has access to. With Syskit Point, you can archive or delete inactive workspaces with ease.

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