Assign and Manage Access to Syskit Point
This article explains how you can enable Role-based Access in Syskit Point.
After deploying Syskit Point, your Microsoft 365 users can be given access to the Syskit Point web app.
By using the built-in role-based security of Syskit Point, you can easily manage who has access to Syskit Point and what features are available to them. Those assigned a role will be able to view all data collected from the Microsoft 365 tenant and perform actions based on the permissions granted to them in Microsoft 365 or have access to all data related to sites, Microsoft 365 Groups, and Microsoft teams.
Level of access depends on the roles assigned.
This allows site owners to perform Access Reviews on their site and complete Lifecycle Management tasks to determine which workspaces should be archived or kept.
Read on to learn more about the specifics of each role and how to assign them to your users.
Syskit Point Roles
Syskit Point offers four predefined access roles:
Syskit Point Admins
Syskit Point Global Viewers
Syskit Point Exchange Admins
Syskit Point Collaborators
Syskit Point Admins
Users with the Syskit Point Admins role assigned can:
see all data collected from your Microsoft 365 tenant
manage all settings in Syskit Point
perform actions based on the permissions granted in Microsoft 365
Syskit Point Global Viewers
Users with the Syskit Point Global Viewers role assigned can:
see all data collected from your Microsoft 365 tenant
They have Read-Only access and cannot execute actions or manage application settings.
Syskit Point Exchange Admins
Users with the Syskit Point Exchange Admins role assigned can:
access the Exchange Logs report exclusively
They have Read-Only access and cannot execute actions or manage application settings.
Syskit Point Collaborators
The only role in Syskit Point that is assigned automatically to users or security groups, based on their ownership permissions in the Microsoft 365 tenant. When signed in to Syskit Point, they can:
access all data related to Microsoft 365 workspaces where they are owners/administrators
perform actions based on the permissions granted in Microsoft 365
Additional options enable you to control if actions and specific reports are available to Collaborators in Syskit Point. All options are described in the following section.
Setting up Role-Based Access
To manage who has access to Syskit Point, navigate to Settings > Security > Manage Access (1) Here, you will find:
All Syskit Point roles (2) in a separate section
Toggle (3) that enables a particular role; by default, all roles except the Syskit Point Admin role are initially disabled
Tile with number of assigned users (4) for each role; the total number of users with the assigned role is displayed in the tile
Assign to role (5) button enabling you to add a user to a role easily
Save (6) button to save changes
Clicking the tile showing the number of assigned users per role opens a report for the corresponding role Here, you can:
See all users with the assigned role (1); by default, Company Administrator and SharePoint Service Administrator Azure AD Roles are automatically assigned with the Syskit Point Admin role
Assign (2) new users to the role; you can add users, Microsoft 365 Administration roles, security groups, and Microsoft 365 Groups
Export or schedule (3) the report
Additionally, you can remove a user from the role. To do so:
Select the user by clicking the checkbox next to the user name (1)
Click the Remove Access from Syskit Point (2) action
A dialog shows, asking you to confirm the removal action.
When the action is completed, the selected user no longer has access to Syskit Point.
Please note! Removing user access from Syskit Point will not remove a user from your Microsoft 365 environment.
Syskit Point Admins
During the initial user sync, Syskit Point will automatically add two Microsoft 365 administration roles (Company Administrator and SharePoint Service Administrator) as Syskit Point Admins. Any user in your Microsoft 365 environment with that role will automatically have full access to Syskit Point.
Please note! You cannot assign or remove a user from a Microsoft 365 administration role in Syskit Point.
Syskit Point Global Viewers
Global Viewers role gives the assigned users the ability to:
Sign in to Syskit Point
Generate, view, and schedule reports
See all data collected from Microsoft 365 However, Global Viewers will not be able to:
Execute actions
Manage Syskit Point settings
Syskit Point Exchange Admins
Syskit Point Exchange Admins:
Can view Exchange Log reports for your environment
Have Read-Only access on the Exchange Logs report
Cannot execute actions and manage application settings
Syskit Point Collaborators
The Syskit Point Collaborators role enables site admins, Microsoft Teams, and Microsoft 365 Group owners to:
Access Syskit Point
See all information collected from Microsoft 365 for workspaces that they have access to
Efficiently manage their workspaces by running actions; Collaborators can perform actions based on their assigned permissions in Microsoft 365 environment
See user data collected from Microsoft 365 for users they are the manager of
Please note! When the Collaborators role is enabled, Syskit Point automatically assigns site admins, Microsoft Teams, and Microsoft 365 Group owners to Syskit Point Collaborators role.
Additional options are available when the Syskit Point Collaborators role is enabled:
Give users read-only access (disable actions) (1); when enabled, Collaborators cannot run actions in Syskit Point
Add users with Full Control (2); when enabled, users with Full Control permissions on workspaces will be assigned with the Collaborators role in Syskit Point
Give users access to license reports (3); when enabled, Collaborators can access License reports
Give Collaborators access to subordinate user's activities (4); when enabled, Collaborators will be able to view the OneDrive tile, the Analytics & Usage tile, Audit log reports when accessing User details or workspaces they manage
Why Should You Enable Role-Based Access
Role-Based Access brings the following benefits:
Empowers all admins and owners (and users with Full Control permissions) to manage their workspaces
Gives admins and owners access to all reports and relevant information without disclosing the content they are not allowed to see
For example, Syskit Point Admin generates the User Access report. Instead of sharing the URL of the generated report to another Syskit Point Admin, they sent it to the Syskit Point Collaborator that doesn't have access to all the users on the said environment. This is where the Role-Based Access kicks in.
When said Syskit Point Collaborator opens the URL, the report will be generated but only contain users the Collaborator manages. Also, the report will only show workspaces that the Collaborator owns.
When Syskit Point Collaborator tries to drill to the user details page of a user they are not a manager of, they will be redirected to an Unauthorized Access page.
As demonstrated, the Role-Based Access provides a secure framework for collaboration in your Microsoft 365 environment.
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