In this blog post we’re focusing on last week’s webinar given by Toni Frankola and Maja Blazek in which they introduced SPDocKit 7 and its new features.
Since it was the biggest SPDocKit release so far, the SPDocKit team wanted to give you an overview of what’s new and how SPDocKit can be of even greater assistance to you when managing your SharePoint farms.
We reserved the end of the webinar for a Q&A session. Scroll down to find all the questions discussed in the webinar. If you have any questions after watching the webinar, feel free to contact us.
Table of contents
For those of you who are new to our SharePoint administration, governance, and reporting tool, we would like to briefly describe the SPDocKit. SPDocKit was developed for SharePoint administrators and consultants to help them automate routine administrator tasks. Its main features involve providing the ability to do the following:
- Generate SharePoint documentation
- Manage SharePoint permissions
- Compare SharePoint farms and track changes
- Monitor farm health and performance
SPDocKit 7 What’s New Quick Guide
In this section, we go over the novelties in SPDocKit 7 which Toni explains in the demo.
- SharePoint Performance
- Permissions (Restore permissions, audit permission changes, and health check reports)
- Document Microsoft Project Server settings
- SPDocKit now supports both SharePoint on-premises and SharePoint Online
First on the menu is the SPDocKit Insights feature set. It’s in charge of your SharePoint farm health and makes troubleshooting easier. This feature set gathers all ULS, SQL, and Windows Event Logs which you can then search within a single console. Additionally, it tracks server performance and shows you the status of SharePoint farms. You get an interactive dashboard with an overview of what’s going on in your environment, including information about memory consumption, disk space usage, server health overview, and CPU utilization. Drill down to each server individually for more information and you’ll see that we have specific counters for every environment.
Use the built-in SPDocKit controls to grant various permissions. SPDocKit can do everything SharePoint does and even more since it’s handled from a single interface. For example, SPDocKit has various wizards that can clone and transfer permissions, add people to groups, and more.
With the Restore Permissions feature you can restore SharePoint permissions, which means going back to a certain point in time and reverting to previous settings. Here’s what you can restore:
- Permission levels
- Directly assigned permissions
- SharePoint group memberships
- Missing SharePoint groups
What makes this feature useful is that all these restore actions can be performed within a single console with the help of SPDocKit wizards.
These new reports analyze your SharePoint permissions structure and will give you some hints about what you might improve on your SharePoint site. For example, the reports can show you if you have granted direct permissions to a user directly instead of through a group. As you know, the best practice is to always to assign permissions though a SharePoint group because it’s much easier to make additional changes and keep track of permissions. SPDocKit can also tell you if you have lists with unique permissions. A list with a lot these can cause performance problems. Or, for example, you can check why and where permissions are broken.
Document Microsoft Project Server Settings
Another SPDocKit novelty is that apart from SharePoint farm documentation, you can now document Microsoft Project Server Settings as well. If you have a Microsoft Project Server installed on top of your SharePoint as a service application, SPDocKit can detect that, document and then export everything related to Microsoft Project Server such as projects, calendars, and other.
Toni shows you how to connect your SharePoint Online tenant to browse all site collections and get a detailed overview of your SharePoint Online permissions. SPDocKit can manage SharePoint Online permissions in the exactly same way as you would have done it with our other tool, CloudKit 365 which we have replaced by upgrading SPDocKit and making it more powerful.
What’s new with SPDocKit for SharePoint Online:
- Permission Explorer
- Permissions Reporting and Analysis
- Externally and Anonymously Shared Content
- Permission Management Actions
- Permission Compare
Externally And Anonymously Shared Content
You might be especially interested in the externally and anonymously shared content reports. You can identify external people with whom something was shared so you can double-check whether these people still need access to the previously shared content. Also, you can see the externally shared content and hierarchy. With the anonymously shared content report, you can see a list of all the documents in your SharePoint site collection that someone might have a direct link to even without signing in. These features can be disabled in the SharePoint console.
Compare Servers In Your Farm
With SPDocKit you can compare servers, including IIS Servers and SQL Servers. For example, if you have five servers in your farm like Toni did in the demo and two servers performing the same role, you can use SPDocKit to compare the two servers to make sure they have the exact same settings.
Permission level usage reports
For some customers who create a lot of custom permission levels, SPDocKit has a feature that can show you a list of all your site collections, and for each, the names of permission levels used. You can see the ones no one is using and remove them.
New Best Practices
SPDocKit 7 brings you two new best practices reports. The first checks whether your farm is in the trial mode, just in case you forgot to enter the license key. The other refers to additional search options; it checks whether the search services are enabled. It’s very common for customers to forget to configure this, which results in offline search.