How to measure SharePoint storage without losing your marbles

SharePoint is quite often characterized as an easy-to-use solution, and let’s face it – it isn’t. As much as SharePoint might be helpful to you as a centralized document repository, the more you use it, the more you become aware of the fact that it doesn’t always do exactly what you need it to do. And dealing with SharePoint storage metrics comes with its own set of difficulties.

The difficulties of measuring SharePoint storage

What that means for your company is that you need a very skillful SharePoint administrator who can tackle the issues. If you’re SharePoint and PowerShell savvy, there isn’t a thing that you can’t achieve and implement, but the thing is, you need to custom build all of those great additions.

Storage metrics

When a company uses SharePoint daily, you, as a SharePoint admin, will undoubtedly realize that a large number of site collections need administering. That, of course, calls for some kind of storage reporting for you to figure out which documents and items are using the most storage space. That’s where the matter can spiral out of control.

So before you start pulling your hair out from despair, try this:

Get acquainted with SPDocKit, the ultimate SharePoint admin tool for every environment. SharePoint Storage Metrics report in SPDocKit can ease your SharePoint troubles.

Get insights into SharePoint storage metrics with SPDocKit

Out-of-the-box SharePoint storage usage reports can be tricky to dig out. You can get these metrics and data straight from the platform – but they’re hard to get. Why bother digging them up or using PowerShell sorcery when you can get them in 3 clicks with SPDocKit?

To report on SharePoint storage metrics with SPDocKit, start SPDocKit and navigate to Content & Usage Reports > Content UsageStorage Metrics.

SPDocKit - find out more about SharePoint Storage Metrics report

With SPDocKit, you can view the SharePoint storage space used by each SharePoint object on your farm. You can even view the object’s share size relative to the total size of the content database. That means you’ll know the total usage of the site collection and can see when it reaches the site collection’s quota.

This comes in handy when you need to find documents and items that use the most space and remove them if you are nearing the storage quota. But before you start a spree of deleting all unnecessary items, use SPDocKit to find out which users are hoarding files. Accurate SharePoint storage metrics can give you insights into whether or not you have to buy more storage.

Smash SharePoint barriers, download SPDocKit!

A free 30-day trial is available so give SPDocKit a go. Feel free to contact us with any questions or even suggestions. We’d like to hear from you!

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