How to generate SQL Server documentation? Use SQLDocKit!

In this article we’re going to discuss why it’s important to have a proper SQL Server documentation tool to note and track changes in your SQL Server environment.

Having comprehensive SQL Server documentation that you regularly update should be high on your priority list.

The thing is, people generally tend to avoid keeping track of what’s what in their SQL environment because they don’t know how to generate SQL Server documentation. And it’s not only important to have actual documentation—it also has to be correct and error-free. Otherwise, it’s pointless to collect imprecise and unreliable information.

Why should you care about SQL Server documentation?

You can’t administer a SQL Server environment if you don’t have some sort of documentation to start with. Additionally, you need to keep track of who changed what, when, and where. That’s especially the case if there is more than one DBA in your organization. The bottom line is you can’t keep corporate data safe if, for example, you don’t know whether all your SQL Servers are patched with the latest service packs or whether the SQL Server instances have been backed up.

Here’s a list of things you need to document:

    • SQL Server Instance name
    • Version
    • Standard and Enterprise editions, Datacenter
    • Service Pack
    • SQL service, SQL agent, SQL Browser account
    • Memory and CPUs in use
    • List of servers
    • Operating system where SQL Server is installed
    • Processors
    • Number of cores
    • IP addresses
    • FQDN (the fully qualified domain name of the server)
    • Local admins on the underlying Windows server
    • Disk information (volume name, size, free space)
    • Database list
    • Sizes of databases
    • Status online, offline, or recovery
    • Database recovery model
    • Owner
    • File growth .mdf and .ldf files
    • The last backup, or whether a backup was performed

DBAs usually turn out to be among the last people to find out about changes made on the corporate servers. On the other hand, they are the ones who are liable if disaster strikes and corporate data is jeopardized.

Eliminate endless manual documentation: use SQLDocKit

If you’re administering just a few servers, you might be able to manage the SQL Server documentation manually, although I wouldn’t typically recommend this. However, when you’re dealing with a large corporate environment with hundreds of servers, you’re going to be at your wits’ end without some help. I’m willing to bet that even if, by some miracle, you actually feel confident that you know what’s going on, much of the information you have is likely inaccurate.

There are various custom-written PowerShell scripts that you can use or you can choose to settle this in a more fashionable manner, you can choose a third-party tool.

One of those third-party solutions that you can use to automate your SQL Server documentation is SQLDocKit.

SQLDocKit is a SQL Server administration tool and you can use it to discover and inventory your SQL Server instances, generate in-depth professional-looking SQL Server documentation, align your server settings with community best practices, manage databases across multiple SQL Servers, and track changes made in your environment.

SQLDocKit can help you better document your environment

Have you ever had a hard time troubleshooting an issue? Or have you ever been faced with manually having to gather all the inventory details?

Have you ever come to work one day only to notice that some configuration settings changed, and you have no idea when they were changed or why? Or maybe you made those changes while ago, but you don’t remember why you adjusted certain things in a certain way?

Can you relate? Check out SQLDocKit!

With SQLDocKit you can perform your daily DBA tasks with ease.

The time it takes to generate the documentation depends on the size of your environment and the scope depth. Afterward, you can export the documentation as an XLSX, DOC, or PDF file. If you export it to Excel, you can use the pivot tables to extract and arrange the most important data. Refer to the SQL Server Inventory to learn more about what you can document with SQLDocKit.

Ready to try SQLDocKit?

What is the most difficult thing you have to document and keep track of? I know it’s not going to be a problem anymore, because your job is about to get much easier with SQLDocKit.

SQLDocKit has a free 30-day trial. If you liked some of the options and features we discussed here, give us a call so we can set up a personalized demo for you.